Venue Matters: Choosing the Perfect Space for Your Event

In the competitive world of business events, the choice of venue can significantly impact the success of your gathering. A well-selected venue not only provides a physical space but also contributes to the overall attendee experience and reinforces your brand message.

Key Factors to Consider When Choosing an Event Venue

Selecting the right venue is crucial for the success of your event. Here are some key factors to consider when making your decision:

Capacity and Layout

• Size: Ensure the venue can comfortably accommodate your expected number of attendees.
• Layout: Assess if the layout suits your event’s needs, whether it’s a banquet, conference, or exhibition. Consider factors like stage space, breakout rooms, and networking areas.

Location and Accessibility

• Convenience: Choose a venue that is easily accessible to your target audience. Consider factors like proximity to transportation hubs (airports, train stations), parking availability, and nearby accommodations. Keep reading to hear some great news about the new Provo airport.
• Safety: Ensure the venue is located in a safe and secure area.

Amenities and Services

• Technical Equipment: Determine if the venue provides essential equipment like audiovisual systems, Wi-Fi, and lighting.
• Catering: Assess the venue’s catering options or if you can bring in your own caterer.
• Additional Services: Consider if the venue offers additional services like on-site staff, security, or cleaning.

Atmosphere and Decor

• Theme: Ensure the venue’s atmosphere aligns with your event’s theme or branding.
• Decor: Evaluate the venue’s decor and if it can be customized to match your event’s aesthetic.

Budget

• Rental Fees: Determine the venue’s rental fees and if they include any additional charges.
• Additional Costs: Consider other potential costs like catering, staffing, and equipment rentals.

Flexibility and Customization

• Date and Time: Check the venue’s availability for your desired dates and times.
• Customization: Inquire about the venue’s flexibility for customizing the space to suit your event’s specific needs.

Reviews and Recommendations

• Research: Read reviews and testimonials from previous clients to get a sense of the venue’s quality and service.
• Recommendations: Ask for recommendations from colleagues, friends, or event planners who have experience with similar events.

By carefully considering these factors, you can ensure your event thrives in a venue that fosters a memorable and successful experience for attendees. The vibrant city of Provo, Utah, nestled against the majestic Wasatch Mountains, offers a prime location for hosting events and conventions, and the Utah Valley Convention Center (UVCC) stands out as the ideal choice within it.

Businesses seeking a memorable and convenient location in Utah will find UVCC to be the perfect choice, offering unparalleled accessibility, versatility, and exceptional amenities.

Accessibility and Convenience

• Prime Location: Nestled in the heart of Provo, Utah, UVCC is conveniently located near major highways, public transportation, and the recently opened Provo Airport (PVU). This accessibility ensures easy travel for attendees from both local and out-of-town areas.
• Ample Parking: Parking locations around the venue guarantee easy access and convenience for attendees arriving by car.
• Nearby Amenities: UVCC is surrounded by hotels, restaurants, and shops, offering attendees a variety of options for accommodations and entertainment.

Versatility and Flexibility

• Diverse Event Spaces: With over 83,000 square feet of flexible event space, UVCC can accommodate a wide range of events, from intimate meetings to large-scale conferences and exhibitions. You can view our virtual tour HERE.
• Customizable Configurations: The venue’s spaces can be easily customized to suit your specific event needs,ensuring a tailored experience for your attendees.
• State-of-the-Art Equipment: UVCC provides top-of-the-line audiovisual equipment, ensuring seamless presentations and a professional atmosphere.

Exceptional Amenities and Services

• Full-Service Catering: UVCC offers a variety of catering options to suit your event’s needs, from gourmet meals to casual buffets.
• On-Site Support Staff: Our dedicated staff is available to assist you throughout the planning and execution of your event, ensuring a smooth and stress-free experience.
• Wireless Internet: High-speed Wi-Fi is available throughout the venue, allowing attendees to stay connected and productive.

Why Choose UVCC?

• Memorable Experiences: The combination of accessibility, versatility, and exceptional amenities at UVCC creates a memorable experience for both attendees and event organizers.
• Professional Atmosphere: The venue’s modern design and state-of-the-art facilities provide a professional and polished setting for your event. View our Gallery.
• Convenient Location: UVCC’s prime location in Utah Valley ensures easy access for attendees from throughout the region.

New Airport in Provo Enhances Accessibility

Exciting news for event planners! Provo’s accessibility is further enhanced by the recent development of a new airport terminal. Now, even more attendees traveling from afar can enjoy a more convenient and accessible journey to UVCC as we are located only 10 minutes from Provo Airport. You can find more info by visiting the Provo Airport website. Allegiant Air, known for its affordable fares, is a potential carrier serving the new airport, in addition to American Airlines (starting October 2024) and Breeze Airways, potentially increasing accessibility for budget-conscious attendees.